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Minutes of the Annual General Meeting on October 23, 2021
Present: 14 of 25 Lots
Lot 3 - Johnny Strickland
Lot 4 - Don Artis (by proxy)
Lot 5 - Tom Perciaccante
Lot 6 - Sally Vose
Lot 7 - Chris & Jennifer Stevens (by proxy)
Lot 9 - Lester Suarez
Lot 12 - Izy Obi
Lot 13 - Mike Kenney (by proxy)
Lot 16 - Fran & Aaron Kelly (by proxy)
Lot 18 - Tish Torgerson
Lot 19 - Brenda Fox & James Balfour
Lot 20 - Terry Sterling
Lot 22 - Janelle Leonard
Lot 24 - Jessica Story
The meeting was called to order at 1:36 p.m.
President’s Report
President Terry Sterling reported that we are making it through the pandemic in good
shape. We have new residents - Lester Suarez and Cleo Jackson on Lot 9. Roch and
Carol Will have moved to South Carolina.
Treasurer’s Report
Treasurer Tom Perciaccante reported that there is currently $46,213.73 in the bank.
There are 2 lots with outstanding dues totaling $3,000. One will probably pay in late
December, the other, Lot 8, has not paid dues in 2 years. Certified mail to the owner
comes back unsigned. We are considering starting legal action. The lawyer recommends
sending a Demand Notice. If it is not met, the lot then goes up for auction. We would
incur legal expenses, which would then be reimbursed. No decision was made on this.
We started the year with $23,094.19. $25,000 was collected.
Expenditures were:
Insurance $550.00
Website 21.17
Mowing 100.00
Cold Patch 1,209.31
Current balance is $46,213.73, with $44.78 cash on hand.
Election of Board Members
Izy moved that the current people continue to serve on the board. Jessica seconded the
motion. The motion carried unanimously.
Committee Reports
Beautification Committee - Jessica Story reported that there were no expenditures. The
entrance will need new mulch and a new solar light. The lettering on the rock needs to be
repainted. Izy moved to approve Jessica completing these projects with a budget of $250.
Terry seconded the motion. The motion carried unanimously. Izy volunteered the use of
her truck to pick up the mulch. Johnny will remove the wooden sign at the corner of his
property as it is deteriorating.
ARC - Lot 25 should begin building early next year. Mike Vose will no longer be on the
committee. Janelle Leonard volunteered to be on the committee. Izy moved to approve
these changes. Terry seconded the motion. The motion carried unanimously.
Pond Committee - The pond is in good shape. Jason Torgerson will no longer be on the
committee. Lester Suarez and Jessica Story will join the committee. Izy moved to
approve these changes. Terry seconded the motion. The motion carried unanimously.
Website Committee - Nothing new to report. Just a reminder to use this address if you
want to send an email to all members:
members@theclearingshoa.org
Road Committee - Terry thanked everyone for their participation at the pothole parties.
We are hoping to have Alamance Paving do the paving before or in December. Terry
showed a map of the areas to be paved. $42,000 will be used for this paving along with a
new stop sign at the front and a one-way sign at the end of Dairy Ridge Road. The one-
way sign is required to prevent having to widen the road on the loop. Sally asked that a
“No Soliciting” sign be erected to replace the faded one. She also asked about erecting a
“No Outlet” sign at the entrance to decrease the number of vehicles entering, then having
to turn around.
There is about $36,000 worth of paving needed to have all the roadway paved. This
could be done in 2 years.
Dues
Terry suggested dues be $1,000 per year. Due dates are February 15th for half, and June
15th for the other half. Anything paid by November of this year will be used for
additional paving. Sally moved to approve Terry’s recommendation. Jessica seconded
the motion. The motion carried unanimously.
Other Business
The Board and the Road Committee had previously agreed that the common area on the
south side of Dairy Ridge (the cement pad area) should be kept mowed, while the
common area on the north side (between Lots 2 and 3) should not be mowed. Terry
asked that $1,000 a year be budgeted for mowing the common area on the south side.
Sally moved to approve this suggestion. Terry seconded the motion. The motion passed
unanimously.
Terry will get someone to brush hog the common area. James volunteered to cut the
saplings growing along the road by the common area.
The meeting was adjourned at 2:39 p.m.
Respectfully submitted,
Sally Vose
HOA Secretary
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